Privacy-Notice

Smart Solutions

Last updated:

Intro

Smart Solutions (or “we”) welcomes you. This Privacy Notice (“Privacy Notice”) applies to our website, available following the link https://smart-hr.hu (“Website”).

The Privacy Notice describes how your personal data is collected, stored, used and what happens when you use the Website or Subdomain.

Content

About us

About you

Personal data

Sources of data
Lawful bases for processing
Visitors’ data
Staffs’ data
Clients’ data
Job Applicants’ data
Data received from third parties

Data sharing with third parties

Details

Data protection

Data subjects rights

Privacy Notice updates

About us

Name	Sun One Hungary Kft.
Registration number	01-09-404253
Address	floor 2, 12-14 str. Kemenes, 1114 Budapest

	info@smart-hr.hu – for any other questions.

About you

When you use Website or Subdomain, you become our user (“User”).

Type of User	Description
Visitor.	User, who visits Website.
Staff.	User, who logins into the account that is available in Subdomain.
Client.	User, who fills out specials forms prescribed in the Client’s data section on the Website.
Job Applicant.	User, who fills out the “Send CV” form in available vacancies on the Website or creates a resume through the “CV builder” form.
Please note! We do not knowingly process the personal data of Users under the age of 16. If you are such a User or the legal representative of such a User, please, contact us.

Personal data

Sources of data

We receive your data when you visit our Website and interact with it, depending on your actions on the Website.

We may also (although we do not necessarily do so) receive data from third parties. It depends on your settings and the features you use.

Lawful bases for processing

To process your personal data, we rely on the following lawful bases:

performance of the contract — necessary for the negotiating on, conclusion, and performance of a contract (mainly, the Terms of Service) with you;
legal obligation — to comply with the law requirements (for example, with tax or labour regulations);
consent — for additional specific purposes (read more below).

Visitors’ data

When you use our Website as the Visitor, we collect some data automatically. We need technical data to operate, support, and improve the Website’s functionality.

Type of data	Description	Reasons for processing	Lawful basis
Necessary cookies.	Information that is necessary for the operation of the Website.	Improving your experience using the Website.	Performance of the contract.
Preference cookies.	Information necessary for the operation of some services on the Website includes information that changes how the Website behaves or looks.	The operation of some services on the Website.	Consent.
Statistics cookies.	Information is used to understand how the Users interact with the Website by collecting and reporting information.	To monitor the Website’s performance for statistical purposes.	Consent.
Marketing cookies.	Marketing information used to match relevant advertising to you.	Marketing.	Consent.
Data storage
Cookies.		Stored during the expiry period provided in our Cookie Policy.

Staffs’ data

Source of data	Description	Reasons for processing	Lawful basis
The Login in and configure account settings forms in Subdomain.	login; password; name; surname; date of birth; phone number; email; position at work.	To identify you when you are logging in, grant access to the staff tool and employment management.	Performance of the contract.
				The configure account settings form in Subdomain.	sex.	For employment management and contractual obligations.	Legal obligation.
Data storage
Data that is processed based on the performance of the contract.		Stored during the period of work in Smart Solutions and 3 years after termination of employment.
Data that is processed based on the legal obligation.		Stored during the period of work in Smart Solutions and 3 years after termination of employment.

Clients’ data

Source of data	Description	Reasons for processing	Lawful basis
The “Order service”, “Request consultation”, and “Call back” forms.	your name; position at work; company name; phone number; email.	To contact you and provide our services.	Performance of the contract.
The “Feedback form” form.	content of your message; company name; your name; position at work; phone number; email.	Development of our services and advertising.	Consent.
The “Recruitment Request Form” form.	wishes for the candidate; company name; your name; position at work; phone number; email.	To contact you and provide our services.	Performance of the contract.
The “Order a free Staff Tool presentation” and “How can we contact you?” forms.	your name; phone number.	To contact you and provide our services.	Performance of the contract.
The “Request for outstaffing”, “Request for HR record-keeping outsourcing services”, “Request for the payroll outsourcing service”, “Request for outsourcing a representative office”, “Application for registration of foreigners” and “Application request for labour protection and fire safety”, forms.	your name; company name; position at work; phone number; email.	To contact you and provide our services.	Performance of the contract.
Data storage
Data that is processed based on the performance of the contract.		Stored for the duration of use of our service and for 3 years later.
Data that is processed based on consent.		Stored for 3 years after filling out the “Feedback form” form or until you withdraw your consent.

Job Applicants’ data

Source of data	Description	Reasons for processing	Lawful basis
The “Send CV” form on the vacancies webpage on the Website.	file and content of the attached resume/CV; full name; phone number; email.	To contact you and evaluate your suitability for the vacancy.	Performance of the contract.
The fields in the “CV builder” webpage form to create a resume.	uploaded photo; full name; date of birth; town; phone number; email; the vacancy you are applying for; desired salary; the explanation why you should be paid the desired salary; information about previous work; name of the company you worked for; position at previous work; company industry; date of beginning and end of work; information about responsibilities and achievements at previous work; name of the institution where you studied education degree; specialisation; year of ending the study; name of the main language and its level; name of the additional language and its level; information about the completed course, training, and certificate; the year of course, training, and certificate completion; results of completed course, training, and certificate; the additional information you think is necessary.	To provide our services of creating a resume for you.	Performance of the contract.
Data storage
Data that is processed when you apply for vacancies on the Website.		Stored during the review of your application and for 6 months after the last communication with you.
Data that is processed when you create a resume on the Website.		Stored from the moment of filling in the fields of the “CV builder”, further file downloading, and for 1 year after it.

Data received from third parties

We may receive some personal data from third parties.

The amount of data collected, the purposes, and the legal basis for processing is determined by the respective privacy documents of these third parties:

Third parties	Description	Privacy documents
Facebook.	We use Facebook for marketing.	Privacy Policy.
Google Analytics.	We use Google Analytics for statistics and analytics.	Safeguarding your data.
Twitter.	We use LinkedIn for communication and support.	Privacy Policy.
Facebook.	We use Facebook for communication and support.	Privacy.
LinkedIn.	We use LinkedIn for communication and support.	Privacy Policy.
Telegram.	We use Telegram for communication and support.	Privacy Policy.

Data sharing with third parties

We mainly share your personal data only with our contractors in the scope we need to provide services and technical and customer support, but we may also need to share the data with other parties.

Details

We share your data on the following grounds:

Performance of a contract. We may transfer your data to our contractors and partners for contractual purposes.

Consent. We may transfer your personal data based on your explicit consent.

Compliance with the law. We may disclose your personal data to third parties to the extent that it is necessary:

to comply with a government request, court order, or applicable law;
to prevent unlawful use of our Website or policies;
to protect against claims of third parties;
to help prevent or investigate fraud.

Data protection

We apply a variety of security measures appropriate to the risks.

Organisational measures
Staff training	Internal policies and instructions
Non-disclosure agreements (NDA)	Transfer protection

Physical measures
Video monitoring	Signalling
Limited access to premises	Round the clock security

Technical measures
Two-factor authentication	Backups
Firewalls	Encryption technologies

Data subjects rights

The Users have the right to interact with its data directly or through a request to us. This section describes these rights and how you can exercise them:

The right	Description
Right to access.	You can request an explanation of the processing of your personal data.
Right to rectification.	You can change the data if it is inaccurate or incomplete.
Right to erasure.	You can send us a request to delete your personal data from our systems. We will remove them unless otherwise provided by law.
Right to restrict the processing.	You may partially or completely prohibit us from processing your personal data.
Right to data portability.	You can request all the data you provided to us and request to transfer data to another controller.
Right to object.	You may object to the processing of your personal data.
Right to withdraw consent.	You can withdraw your consent at any time.
Right to file a complaint.	If your request was not satisfied, you could file a complaint to the regulatory body.
To exercise your rights, contacts us. If your request was not satisfied, you can submit a complaint to your local Data Protection Authority. You may find it here. UK residents enjoy the same rights but may lodge a complaint at the other Authority in the UK – Information Commissioner’s Office. You can contact them at 0303 123 1113 or go online at www.ico.org.uk/concerns.

Cookies

We use cookies that are needed for the Website’s operation. By using cookies, we receive automatically collected data. You can read more in our Cookie Policy.

If you want to disable cookies, you can find instructions for managing your browser settings at these links:

Internet Explorer	Firefox	Chrome	Opera
Microsoft Edge	Vivaldi	Safari	Brave

Privacy Notice updates

The Privacy Notice and the relationships falling under its effect are regulated by General Data Protection Regulation for EU citizens.

Existing laws and requirements for the processing of personal data are subject to change. In this case, we will publish a new version of the Privacy Notice on our Website.

If significant material changes are made to our Website that may affect your privacy and confidentiality, we will notify you by displaying information on the main page of our Website and ask for your consent if necessary.